How Olbuz Replaced Five Separate Tools With One Local App

The Challenge

Olbuz runs multiple client projects at once, each with its own server, its own deployment needs, and its own maintenance routine. Like most growing IT consulting teams, the gaps in the stack grew faster than anyone wanted to admit.

File transfers ran through two separate tools. Cyberduck and FileZilla handled moving files to and from servers. They did that job, and nothing else. Anything past a file transfer meant leaving them and picking up something different.

Infra monitoring and backups had no dedicated tool at all. Checking server health and running backups were manual tasks, done by hand rather than through any system built for it. The gap was not a bad tool, it was no tool.

Server credentials were saved in Notepad. Developers on the team kept IPs and access details in plain text files. It worked, but it was never a convenient or reliable way to manage credentials.

Backups needed a developer to trigger them. With no automation in place, someone had to step in and start the process by hand every time, which made backups depend on whoever was free rather than on a schedule.

"Previously, I had to rely on separate applications to access the terminal and manage server files, which was less convenient and interrupted my workflow. With CtrlOps, everything is available in one place through a clean and user-friendly interface."

Rakesh Patel, Tech Lead, Olbuz

The Turning Point

Jignesh Gohel, Founder of Olbuz, found CtrlOps through a LinkedIn post. With a 27-person team where only a handful of people touch server infrastructure directly, the appeal was straightforward: one local app that was fast, easy to set up, and did not require a separate panel installed on every VPS.

What stood out early was how quickly it loaded and responded, since everything ran on the local machine instead of round-tripping through a cloud service.

The Solution

CtrlOps replaced Olbuz's file transfer tools and manual infra and backup work with a single local dashboard covering terminal access, file management, one-click deployment, backups, and infra monitoring.

One app instead of Cyberduck, FileZilla, and manual work. Terminal, file manager, deployments, backups, and infra monitoring now run from the same screen, replacing two separate tools and the manual checks that used to fill the rest of the gap.

PEM key connections that just work. Server connections and PEM key setup are straightforward, without the manual back and forth the old tools required.

Credentials no longer live in Notepad. Server access is now managed inside CtrlOps directly, instead of a plain text file developers had to maintain by hand.

Backups that no longer wait on a developer. What used to be a fully manual process is no longer a recurring interruption for whoever happened to be available, because backups now run on a schedule.

Infra visibility without a panel. Server details are visible directly inside CtrlOps, with no separate panel needed on the VPS itself, and no more manual checks to get the same picture.

Local-first, and it shows. Because everything runs on the device rather than through the cloud, the day-to-day experience is simply faster.

"Earlier there was a need to trigger the developer for backups, but now that's gone. Server connections and PEM key setup are easy, and infra details are visible without needing a panel on the VPS."

Rakesh Patel, Tech Lead, Olbuz

The Results

Since switching to CtrlOps, the shift at Olbuz has been practical and immediate:

• 4 servers now run from one local app, replacing Cyberduck and FileZilla for file transfers, and the manual work that used to stand in for infra monitoring and backups
• Server credentials no longer live in Notepad, and are managed directly inside CtrlOps
• Developers handle routine server work themselves, so the team's infrastructure time goes to the harder problems instead of day-to-day requests
• Backup scheduling no longer needs a manual trigger from a developer
• Day-to-day server work is faster, since everything runs locally instead of through the cloud

For Rakesh, the bigger shift was not just replacing two tools. It was that infra checks and backups stopped being manual work that fell on whoever was available, and credentials stopped living in a text file no one fully trusted.

Who This Is For

Based on running CtrlOps across a multi-project, multi-server IT consulting setup, this fits teams in a similar position: multiple client servers, file transfer tools that only cover part of the job, manual infra and backup work filling the rest, and a preference for one local app over that patchwork.

About Olbuz

Olbuz is an IT consulting company based in Ahmedabad, India, providing web development and digital marketing services. The 27-person team, led by Founder Jignesh Gohel with Tech Lead Rakesh Patel, runs 4 servers across multiple client projects through CtrlOps.